FTP: Retrieving Your Assignment Files

To retrieve your assignment files you'll be provided a download link for each assignment. You'll receive a note that includes the assignment details including the edit and culling (if applicable), pay, timeframe and specific notes and preferences.

Each assignment will have it’s own ZIP file. Included in the zip file will be a Lightroom Catalog file that will match the assignment in ProProf Project. Also included with be the smart previews and any presets you may need for the associated client's work.

Once you download and unzip the file on your hard drive, you're ready to open the Lightroom Catalog file and begin working.

IMPORTANT: Please do not rename any of the files at any time, otherwise we will not be able to properly sync up your work when you return the updated Lightroom Catalog file to us.

Assignments & Tasks

Each assignment is managed and tracked with our project management system, ProProfs Project. This acts as the main hub for all of our in-house projects. You'll be able to view all of your assignments and associated tasks with their accompanying due dates. We'll include instructions and other helpful information for each project and you can communicate directly with us with any questions or comments.

Please watch this video for an overview for using ProProfs Project http://bit.ly/27f2XiK

Editing & Presets

Please watch this video for an overview of our Lightroom workflow:  http://bit.ly/1T73Hgl

EDITING REQUIREMENTS: Experience and efficiency with Adobe Lightroom CC/6, using Lightroom Presets and knowledge of manual adjustment processes, using filters, flags, and ratings. Familiarity with basic photography fundamentals. General rules of thumb are:

  • Correct images to natural color balance and adhere to any specific style preferences and provided proofs with each project. Including any creative styles sparingly; black and white, film emulation, etc, as noted, or otherwise specified by the project manager and/or client.

  • Crop and/or straighten all photos when specified in the projects style preferences, or when applicable for optimal composition & presentation. Actual percentage may vary depending on the photographer's style and skill level. We recommend keeping in mind rule of thirds, and cropping out bad edges; such as hands, arms, people, light switches, bottles, etc, where they can easily be removed with a crop.

  • Adjust for cohesive exposure balance and consistency of contrast, shadows and highlights for a natural style.

  • Do not re-edit any provided proofs in a project catalog. These have already been processed and delivered to the client and should be used as a point of reference for your editing work.

  • Use of spot removal, global noise reduction and global sharpening tools when needed. If extensive spot removal (such as for sensor debris), or other corrective tools, please let us know to review for any needed payment adjustments.

  • Use of lens profile corrections when specified in the project’s style preferences. Generally with images with visible distortion or vignetting, often with 35mm focal length or wider.

  • Ask yourself if you’d be happy with the completed work if you were the client. If not, and you’ve tried to fix any issues, please contact your project manager  to review together to determine course of action.

Completing Your Assignment

Once you’ve finished editing the Lightroom catalog, and you’ve scrolled through to double check everything there’s just a few steps to wrap up each assignment:

Culling & Edit Totals: Once you've completed your culling and editing in Lightroom please add a comment to note your totals for each task in Project Bubble.

  • Culling Tasks: Comment the number of rejected images for each photographer. Please only comment with a numerical entry. If you have other notes please make a new comment. Please always remember to click the NOTE button when making a new comment on any tasks or projects.
  • Edit Task: Comment the total number of edited images in the catalog. Please include any proofs provided in the catalog.


Dropbox your completed catalog file: Close Lightroom and then we only need your Lightroom Catalog (.lrcat) file in return, not zipped. We’ve set up a shared Dropbox folder for you to load your catalog files. You don’t need to send a share request or link, we're automatically notified once the file has synced to the dropbox folder. Please do not rename the catalog file at any time.

Check off your tasks: Once you've entered in your culling and edit totals, and you've synced your Lightroom Catalog you can check off your assigned tasks in Project Bubble, using the check mark button on the right side of the screen for each corresponding task.

Invoicing: Next step is to add the assignment to your invoice. We recommend using Invoicely if you don’t already have a system in place. They have a free service to create and track invoices. Please send 1 invoice per month for any assignments during that periods. All invoices are due by the 21st of each month. All payments are by direct deposit for each months invoice. Deposits are generally between the 1st and 4th of each following month. You can find the pay amount noted for each assignment in the project comments.